For each TEC, all "qualified" Delegates (i.e., delegates authorized to charge their expenses to the TEC budget) will be eligible to receive a travel expense contribution according to Society policy, and based on TEC budget. "Mentors" (i.e., volunteers who play an active role in the TEC Program), and the Committee on TEC members are encouraged to be self-supporting, or request reimbursement from a source other than the current TEC budget. The TEC budget should be used only if no other source of funding is available.

TEC 2004 Funded Delegates are:

• Two Delegates from each Division/Subdivision and Institutes; In order to gain maximum benefit, the CTEC suggests that you send your Incoming Division Chair and New Executive Committee Member
• One Delegate from each Technical Group Operating Board (in addition to the VPs/VP-elects);
• One Delegate each from the Board on Communications and the Board on Research;
  

Additional delegates may also attend without a TEC expense reimbursement. They may, for example, be self-paying, funded by their companies or universities, or be funded by Division custodian accounts. All delegates to be funded by division custodial accounts must be authorized in advance of the conference.

Transportation Expenses
Reimbursement may be claimed for round trip coach air fare and/or bus fare and local fares to and from terminals; or, if by auto, at 36 cents per mile for round trips up to 1,000 miles, plus tolls and parking. (For automobile round trips in excess of 1,000 miles, reimbursement shall not exceed the equivalent airfare).

Lodging and Sustenance
Per ASME Policy P-4.5, all qualified attendees may request reimbursement for lodging and sustenance at a maximum of $100.00 per day. A sustenance charge will be deducted for the conference meals below, from the maximum per diem.

As stated above, the sustenance charge represents the sum of the four, budgeted, TEC meals :

1. Breakfast.........................Saturday
   
2. Lunch..............................Saturday
   
3. Dinner..............................Saturday
   
4. Breakfast..........................Sunday
   

Because these meals will be deducted regardless of whether they are taken, it is in the interest of all qualified delegates to take all meals. Charges for meals in replacement of or in addition to the four approved above may be applied to the remaining per diem, or will be the responsibility of the individual.

Actual Allowable Reimbursement
Expense Contribution Request Forms will be distributed at TEC. These forms must be completed and sent to ASME Headquarters within 2 weeks after the meeting. Note that failure to submit promptly may mean that you will not be reimbursed. Expense reimbursement checks will be mailed to eligible members by April 15.

Members Eligible to Request a Contribution from the TEC Budget

1. Division/SubDivision/Institute Delegates
   
   
2. Technical Group/Board Delegates
   
   
3. Invited Region Technical Chapter Chairs
   The invited Region Technical Chapter Chairs are eligible to request an expense reimbursement (see segment on Expense Contribution Policy), however, these attendees are encouraged to be self-supporting.
   
   
4. TEC Mentors, and Committee on TEC Members
   All TEC Mentors and Committee on TEC members are eligible to request an expense reimbursement (see segment on Expense Contribution Policy), however, attendees in these two categories are encouraged to be self-supporting.

Members Eligible to Request Reimbursement from Other Society Budgets

1. COE Vice Presidents and Vice Presidents-Elect
   All COE Vice Presidents and Vice Presidents-Elect are eligible to request an expense reimbursement through funds allotted by the COE for their individual travel purposes.
   
   
2. Leadership Development Interns, Other Society Officers and Members
   All Leadership Development Interns, other Society officers and members are to contact their respective Councils or Society units for reimbursement policies and procedures.

Back to top